Direct Services From SafetyAuditPrep.Com

DOT Number Filing ($50)

A DOT Number is often used to verify that you are using a vehicle commercially, whether hauling your own products or moving equipment with a qualified commercial motor vehicle.

Your company qualifies for a DOT number if you meet one of these requirements:

  • Your vehicle has a gross vehicle weight rating, gross combination weight rating, of 10,001 pounds or more
  • You’re using a vehicle designed or used to transport more than 8 passengers for hire
  • You’re using a vehicle designed or used to transport more than 15 passengers and is not used for compensation
  • You’re using the vehicle to haul hazardous materials that require a safety permit either in one state or intrastate

MC - Motor Carrier Authority Application ($350)

An MC Number is also called an operating authority or trucking authority. Operating authority is most commonly needed when you’re planning on:

  • -> Working for hire in interstate commerce (hauling loads in more than one state)
  • -> Hauling hazardous materials
  • -> Transporting passengers or arranging transport in interstate commerce
  • -> Hauling federally regulated loads or arranging transport in interstate commerce
 

There are different types of trucking authority, including:

  • -> Motor Carrier of Property
  • -> Motor Carrier of Household Goods
  • -> Broker of Property
  • -> Broker of Household Goods
 

The FMCSA does not offer refunds if you apply for the wrong type of authority. It may cost you more if you apply for the wrong one, so you should know what type of authority you need before you apply.

After your MC is filed, you will need to have your Insurance and BOC-3 attached. The FMCSA will not start vetting your application until these are attached. It takes at least 21 days for your MC Number to be active.

BOC-3 Document ($40)

If you have a Motor Carrier Authority (MC Number) then you will need to file a BOC-3. The FMCSA will not start the vetting process for your MC until your Insurance and BOC-3 form is attached. The BOC-3 stands for Blanket of Coverage and designates an agent for your company that can file legal documents on your behalf. A BOC-3 is required for all motor carriers, brokers, and freight forwarders.

UCR - Unified Carrier Registration (Cost determined by number of vehicles)

Any motor carrier operating in interstate or international commerce must be signed up for UCR (Unified Carrier Registration). Individuals and companies who make arrangements for the shipment of goods, such as brokers, freight forwarders, and leasing companies are also subject to the UCR fee. For motor carriers, the cost of the UCR filing fee is dependent on the total number of vehicles in a fleet. Brokers and leasing companies are required to pay the lowest fee to register. The UCR MUST be filled annually.

Cost:

  • UCR – Filing 1 to 2 vehicles $61
  • UCR – Filing 3 to 5 vehicles $141
  • UCR – Filing 6 to 20 vehicles $262
  • UCR – Filing 20 to 100 vehicles $864
  • UCR- Filing 101 to 1,000 vehicles $ 4,046
  • UCR- Filing 1,001+ vehicles $39,320

IFTA Account Registration ($50 - This is for account registration only and does not include quarterly filings)

Who needs an IFTA Account?

You operate a vehicle that transports people or property for compensation AND your vehicle has three or more axles OR has two axles and a registered gross vehicle weight of 26,000 pounds or more OR used in a combination that has a registered gross vehicle weight of 26,000 pounds or more.

If you are based in a member jurisdiction (the 48 contiguous States of the United States and the 10 Canadian Provinces are members of IFTA) and operate a qualified motor vehicle in 2 or more member jurisdictions. If you usually operate your vehicles only in one jurisdiction but make occasional trips outside the base jurisdiction, you may elect to purchase trip permits for that occasional travel. Permitting services can usually be contacted from any major truck stop.

IFTA, the International Fuel Tax Agreement, is an agreement made between the main 48 States and Canadian provinces to create the most efficient method of distributing fuel tax to jurisdictions based on road usage. IFTA tracks carriers that operate in more than one jurisdiction by assigning them an IFTA license and decals that must be displayed on each Qualified Motor Vehicle. The fuel tax is distributed among the states through the required Quarterly Filings.

You will need to register in your base state, where your primary business location is. The base jurisdiction will be processing the license application. If you qualify as an IFTA licensee, the base jurisdiction will send you an IFTA license which you will be required to copy and place in each of your qualified motor vehicles. The base jurisdiction will also send you two decals for each qualified motor vehicle that you have. Your base jurisdiction will also provide you with all the information you need to comply with the provisions of the IFTA, including the records you will be required to keep. The base jurisdiction will provide you with a tax return and all of the tax rates each quarter. The base jurisdiction will also process the quarterly tax returns and will contact you if there are any questions concerning the returns. The base jurisdiction may audit your records. It will audit your records on behalf of all member jurisdictions.

The IFTA License and decals need to be renewed every year to obtain the current year’s credentials.

Each state will require you to sign a Record Keeping Agreement, an agreement between the State and the Motor Carrier stating that the Motor Carrier will maintain and track all records in regard to IFTA for reporting and tax purposes. Each mile and gallon of fuel for the Qualified Motor Vehicles will need to be tracked and recorded per state. The easiest way to track this is going to be with your ELD device. Other options include a fuel card or paper logs. You must keep all fuel receipts for 4 years, as they will be necessary if your account is audited.

IFTA Filings require your mileage and fuel records by State to be filed on a quarterly basis. These filings are due by the end of the following month after a Quarter has ended. If a due date falls on a weekend (Saturday, Sunday, or Federal Holiday) it is due by the end of the following business day. EVEN IF THE TRUCK DID NOT OPERATE – YOU MUST FILE A RETURN.

Permit Services

KYU Number - Kentucky Weight & Distance (KYU Number: $50) - (Temp Permit: $30)

KYU is a tax license issued for all carriers traveling on Kentucky roadways with a combined license weight greater than 59,999 pounds. You can also purchase a one-time temporary KYU Permit per truck if you are not making regular trips through the state of Kentucky.

Required Quarterly Filing Dates:

Quarter 1 Time Period Covering: January 1st – March 31st Filings Due By: April 30th

Quarter 2 Time Period Covering: April 1st – June 30th Filings Due By: July 31st

Quarter 3 Time Period Covering: July 1st – September 30th Filings Due By: October 31st

Quarter 4 Time Period Covering: October 1st – December 31st Filings Due By: January 31st

NMWD - New Mexico Weight & Distance ($50 - This is for account registration only and does not include quarterly filings)

NMWD is required if you have a declared gross weight or gross vehicle weight over 26,000 pounds and are using highways in New Mexico.

This tax is based on vehicle weight and miles traveled on New Mexico roads. Companies must register and apply each year for a New Mexico Weight Distance Tax Electronic Permit for each vehicle.

-> A vehicle titled in New Mexico that is subject to the weight-distance tax and traveling intrastate is issued a weight-distance plate.

-> A vehicle titled in New Mexico that is subject to the weight-distance tax and traveling interstate is issued an IRP plate.

 

Those subject to the weight-distance tax (WDT) must file a New Mexico weight-distance tax return on a quarterly basis, and pay the tax due to the MVD.

Required Quarterly Filing Dates:

Quarter 1 Time Period Covering: January 1st – March 31st Filings Due By: April 30th

Quarter 2 Time Period Covering: April 1st – June 30th Filings Due By: July 31st

Quarter 3 Time Period Covering: July 1st – September 30th Filings Due By: October 31st

Quarter 4 Time Period Covering: October 1st – December 31st Filings Due By: January 31st

NY HUT - New York Highway Use Tax ($50 - This is for account registration only and does not include quarterly filings)

NY HUT is required if you are operating within New York State with a GVWR over 18,000 pounds. You must file quarterly unless you receive a notice from New York stating that they have switched you to an Annual Filer.

Required Quarterly Filing Dates:

Quarter 1 Time Period Covering: January 1st – March 31st Filings Due By: April 30th

Quarter 2 Time Period Covering: April 1st – June 30th Filings Due By: July 31st

Quarter 3 Time Period Covering: July 1st – September 30th Filings Due By: October 31st

Quarter 4 Time Period Covering: October 1st – December 31st Filings Due By: January 31st

ORWM - Oregon Weight Mile Tax ($50 - This is for account registration only and does not include quarterly filings)

ORWM is required to drive on Oregon public roads if you are looking to operate within Oregon with a GVWR over 26,000. You can choose to file Monthly or Quarterly. 

CT HUF - Connecticut Highway Use Fee ($50 - This is for account registration only and does not include quarterly filings)

CT HUF is required if you are operating a motor vehicle with a gross weight of 26,000 lbs or more within Connecticut. The filings are due monthly instead of quarterly and are due by the end of the following month.

CA Number Filing - CA Motor Carrier Permit (Number Filing: $50) - (Permit: $100)

CA Number Filing

California requires that all commercial motor vehicles with a GVW of over 10,000 pounds obtain a California Motor Vehicle Permit Number and display the number (known as a CA number) in permanent lettering on the vehicle. You must have a CA number in order to obtain a CA Motor Carrier Permit. 

CA Motor Carrier Permit

Drivers who transport property, operate large commercial vehicles, transport hazardous materials, or operate vehicles requiring a commercial driver’s license need a motor carrier permit (MCP) as evidence they have registered their California Carrier Identification number (CA#) with DMV.

The following types of drivers and/or vehicle operation require an MCP:

·        Any person or business entity that is paid to transport property in their motor vehicle regardless of vehicle size, type, or weight.

o   Entities that transport property for compensation are deemed a ‘for-hire’ motor carrier.

o   If you are a courier service and your vehicle is a motorcycle, you are required to have an MCP.

·        Generally, any person or business entity operating a commercial vehicle with a Gross Vehicle Weight Rating (GVWR) of 10,001 pounds or more.

o   This includes commercial and private use.

o   Entities operating vehicles hauling personal goods or property are deemed a ‘private’ motor carrier.

·        Operators of any vehicle or a combination of vehicles transporting hazardous materials.

·        Operators of a combination of a motor truck and trailer, semitrailers, pole or pipe dollies, auxiliary dollies, and logging dollies, that exceed 40 ft in length when coupled together.

·        Operators of any motor vehicle or combination of motor vehicle and trailer for which the operation requires a commercial driver’s license.

*Operators pulling camp trailers, utility trailers, and trailer coaches do not need an MCP.

What are the liability insurance requirements to obtain a permit?

Levels of liability insurance vary from $300,000 to $5,000,000 combined single-limit coverage depending on the type of vehicles and the property transported. Proof of insurance must be submitted on one of the following forms (CVC34631, CCR 220.06):

·        Certificate of Insurance (DMV 65 MCP)

·        Surety Bond (DMV 55 MCP)

·        Certificate of Self-Insurance (DMV 131 MCP)

TXDOT - Texas DMV Number ($320)

Motor carriers operating INTRAstate commercial motor vehicles on a road or highway in Texas must register their operations with the Texas Department of Motor Vehicles Motor Carrier Division.

You must register as a motor carrier when you:

·        Operate a commercial motor vehicle (or a combination of vehicles) with a gross weight, registered weight or gross-weight rating exceeding 26,000 pounds

·        Transport hazardous materials in a quantity that requires placarding

·        Operate a farm vehicle with a gross weight, registered weight or gross weight rating of 48,000 pounds or more

·        Operate a vehicle designed to transport more than 15 passengers, including the driver

·        Operate a commercial school bus

·        Transport household goods for compensation, regardless of vehicle weight

Motor carrier registration (TxDMV Number) is available for seven calendar days, 90 days, one year or two years. A motor carrier certificate of registration is non-transferable between carriers registered as a sole proprietor.

Texas requires all INTRAstate motor carriers to register with the department and file evidence of insurance or financial responsibility. Additionally, All Motor Carriers registered with TxDMV must certify that they are in compliance with the USDOT FMCSA drug-testing requirements.

Motor Carriers must provide the name of the drug-testing consortium/drug-testing facility that is being used to conduct the drug testing.